Rules and regulations
KEY: wildlife, wildlife permits
Date of Enactment or Last Substantive Change: March 16, 2015
Notice of Continuation: March 26, 2010
Authorizing, and Implemented or Interpreted law: 23-14-18; 23-14-19
(1) Under the authority of Sections 23-14-18 and 23-14-19 of the Utah Code, this rule provides the standards and requirements for issuing wildlife expo permits.
(2) Wildlife expo permits are authorized by the Wildlife Board and issued by the division to a qualified conservation organization for purposes of generating revenue to fund wildlife conservation activities in Utah and attracting a regional or national wildlife exposition to Utah.
(3) The selected conservation organization will conduct a random drawing at an exposition held in Utah to distribute the opportunity to receive wildlife expo permits.
(4) This rule is intended as authorization to issue one series of wildlife expo permits per year to one qualified conservation organization.
(1) Terms used in this rule are defined in Section 23-13-2.
(2) In addition:
(a) "Conservation organization" means a nonprofit chartered institution, corporation, foundation, or association founded for the purpose of promoting wildlife conservation.
(b) "Special nonresident expo permit" means one wildlife expo permit for each once-in-a-lifetime species that is only available to a nonresident hunter legally eligible to hunt in Utah.
(c) "Wildlife exposition" means a multi-day event held within the state of Utah that is sponsored by multiple wildlife conservation organizations as their national or regional convention or event that is open to the general public and designed to draw nationwide attendance of more than 10,000 individuals. The wildlife exposition may include wildlife conservation fund raising activities, outdoor exhibits, retail marketing of outdoor products and services, public awareness programs, and other similar activities.
(d) "Wildlife exposition audit" means an annual review by the division of the conservation organization's processes used to handle applications for expo permits and conduct the drawing, and the protocols associated with collecting and using client data.
(e) "Wildlife expo permit" means a permit which:
(i) is authorized by the Wildlife Board to be issued to successful applicants through a drawing or random selection process conducted at a Utah wildlife exposition; and
(ii) allows the permittee to hunt the designated species on the designated unit during the respective season for each species as authorized by the Wildlife Board.
(f) "Wildlife expo permit series" means a single package of permits to be determined by the Wildlife Board for:
(iii) pronghorn;(iv) moose;(v) bison;
(vi) rocky mountain goat;
(vii) desert bighorn sheep;
(viii) rocky mountain bighorn sheep;
(ix) wild turkey;
(x) cougar; or
(xi) black bear.
(g) "Secured opportunity" means the opportunity to receive a specified wildlife expo permit that is secured by an eligible applicant through the exposition drawing process.
(h) "Successful applicant" means an individual selected to receive a wildlife expo permit through the drawing process.
(1) The Wildlife Board may allocate wildlife expo permits by May 1 of the year preceding the wildlife exposition.
(2) Wildlife expo permits shall be issued as a single series to one conservation organization.
(3) The number of wildlife expo permits authorized by the Wildlife Board shall be based on:
(a) the species population trend, size, and distribution to protect the long-term health of the population;
(b) the hunting and viewing opportunity for the general public, both short and long term; and
(c) a percentage of the permits available to nonresidents in the annual big game drawings matched by a proportionate number of resident permits.
(4) Wildlife expo permits, including special nonresident expo permits, shall not exceed 200 total permits.
(5) Wildlife expo permits designated for the exposition each year shall be deducted from the number of public drawing permits.
(1)(a) Except as provided in Subsection (b), the wildlife expo permit series is issued for a period of five years.
(b) For expo contracts governing the 2017 expo, and all expo contracts thereafter, the original five year term may be extended an additional period not to exceed five years, so long as:
(i) the division and conservation organization mutually agree in writing to an extension; and
(ii) the contract extension is approved by the Wildlife Board.
(2) The wildlife expo permit series is available to eligible conservation organizations for distribution through a drawing or other random selection process held at a wildlife exposition in Utah open to the public.
(3) Conservation organizations may apply for the wildlife expo permit series by sending an application to the division between August 1 and September 1 of the year preceding the expiration of each wildlife exposition term, as provide in R657-55-4(1).
(4) Each application must include:
(a) the name, address and telephone number of the conservation organization;
(b) a description of the conservation organization's mission statement;
(c) the name of the president or other individual responsible for the administrative operations of the conservation organization; and
(d) a detailed business plan describing how the wildlife exposition will take place and how the wildlife expo permit drawing procedures will be carried out.
(5) An incomplete or incorrect application may be rejected.
(6) The division shall recommend to the Wildlife Board which conservation organization may receive the wildlife expo permit series based on:
(a) the business plan for the wildlife exposition and drawing procedures contained in the application; and
(b) the conservation organization's, including its constituent entities, ability, including past performance in marketing conservation permits under Rule R657-41, to effectively plan and complete the wildlife exposition.
(7) The Wildlife Board shall make the final assignment of the wildlife expo permit series based on the:
(a) division's recommendation;
(b) applicant conservation organization's commitment to use expo permit handling fee revenue to benefit protected wildlife in Utah;
(c) historical contribution of the applicant conservation organization, including its constituent entities, to the conservation of wildlife in Utah; and
(d) previous performance of the applicant conservation organization, including its constituent entities.
(8) The conservation organization receiving the wildlife expo permit series must:(a) require each wildlife expo permit applicant to possess a current Utah hunting or combination license before applying for a wildlife expo permit;
(b) select successful applicants for wildlife convention permits by drawing or other random selection process in accordance with law, provisions of this rule, proclamation, and order of the Wildlife Board;
(c) allow applicants to apply for wildlife expo permits without purchasing admission to the wildlife exposition;
(d) notify the division of the successful applicant of each wildlife expo permit within 10 days of the applicant's selection;
(e) maintain records demonstrating that the drawing was conducted fairly; and
(f) submit to an annual wildlife exposition audit by a division appointed auditor.
(9) The division shall issue the appropriate wildlife expo permit to the designated successful applicant after:
(a) completion of the random selection process;
(b) verification of the recipient being eligible for the permit; and
(c) payment of the appropriate permit fee is received by the division.
(10) The division and the conservation organization receiving the wildlife expo permit series shall enter into a contract, including the provisions outlined in this rule.
(11) If the conservation organization awarded the wildlife expo permit series withdraws before the end of the 5 year period or any extension period under R657-55-4(1)(b), any remaining co-participant with the conservation organization may be given an opportunity to assume the contract and to distribute the expo permit series consistent with the contract and this rule for the remaining years in the applicable period, provided:
(a) The original contracted conservation organization submits a certified letter to the division identifying that it will no longer be participating in the exposition.
(b) The partner or successor conservation organization files an application with the division as provided in Subsection (4) for the remaining period.
(c) The successor conservation organization submits its application request at least 60 days prior to the next scheduled exposition so that the wildlife board can evaluate the request under the criteria in this section.
(d) The Wildlife Board authorizes the successor conservation organization to assume the contract and complete the balance of the expo permit series period.
(12) The division may suspend or terminate the conservation organization's authority to distribute wildlife expo permits at any time during the original five year award term or any extension period for:
(a) violating any of the requirements set forth in this rule or the contract; or
(b) failing to bring or organize a wildlife exposition in Utah, as described in the business plan under R657-55-4(4)(d), in any given year.
(1) Any person legally eligible to hunt in Utah may apply for a wildlife expo permit, except that only a nonresident of Utah may apply for a special nonresident expo permit.
(2) Any handling fee assessed by the conservation organization to process applications shall not exceed $5 per application submitted.
(3)(a) Except as provided in Subsection (3)(b), applicants must validate their application in person at the wildlife exposition to be eligible to participate in the wildlife expo permit drawing.
(i) No person may submit an application in behalf of another.
(ii) A person may validate their wildlife expo permit application at the exposition without having to enter the exposition and pay the admission charge.
(b) An applicant that is a member of the United States Armed Forces and unable to attend the wildlife exposition as a result of being deployed or mobilized in the interest of national defense or a national emergency is not required to validate their application in person; provided exposition administrators are furnished a copy of the written deployment or mobilization orders and the orders identify:
(i) the branch of the United States Armed forces from which the applicant is deployed or mobilized;
(ii) the location where the applicant is deployed or mobilized;
(iii) the date the applicant is required to report to duty; and
(iv) the nature and length of the applicant's deployment or mobilization.
(c) The conservation organization shall maintain a record, including copies of military orders, of all applicants that are not required to validate their applications in person pursuant to Subsection (3)(b), and submit to a division audit of these records as part of its annual audit under R657-55-4(8)(f).
(4) Applicants may apply for each individual hunt for which they are eligible.
(5) Applicants may apply only once for each hunt, regardless of the number of permits for that hunt.
(6) Applicants must submit an application for each desired hunt.
(7) Applicants must possess a current Utah hunting or combination license in order to apply for a wildlife expo permit.
(8) The conservation organization shall advertise, accept, and process applications for wildlife expo permits and conduct the drawing in compliance with this rule and all other applicable laws.
(1) A random drawing or selection process must be conducted for each wildlife expo permit.
(2) Preference and bonus points are neither awarded nor applied in the drawings.
(3) Waiting periods do not apply, except any person who obtains a wildlife expo permit for a once-in-a-lifetime species is subject to the once-in-a-lifetime restrictions applicable to obtaining a subsequent permit for the same species through a division application and drawing process, as provided in Rule R657-5 and the proclamation of the Wildlife Board for taking big game.
(4) No predetermined quotas or restrictions shall be imposed in the application or selection process for wildlife expo permits between resident and nonresident applicants, except that special nonresident expo permits may only be awarded to a nonresident of Utah.
(5) Drawings will be conducted within five days of the close of the exposition.
(6) Applicants do not have to be present at the drawing to be awarded a wildlife expo permit.
(7) The conservation organization shall identify all eligible alternates for each wildlife expo permit and provide the division with a finalized list. This list will be maintained by the conservation organization until all permits are issued.
(8) The division shall contact successful applicants by phone or mail, and the conservation organization shall post the name of all successful applicants on a designated website.
(1) The division shall provide a wildlife expo permit to the successful applicant, as designated by the conservation organization.
(2) The division must provide a wildlife expo permit to each successful applicant, except as otherwise provided in this rule.
(3) The division shall provide each successful applicant a letter indicating the permit secured in the drawing, the appropriate fee owed the division, and the date the fee is due.
(4)(a) Successful applicants must provide the permit fee payment in full to the division.
(b) Subject to the limitation in Subsection (8), the division will issue the designated wildlife expo permit to the applicant.
(5) Residents will pay resident permit fees and nonresidents will pay nonresident permit fees.
(6) Applicants are eligible to obtain only one permit per species, except as provided in Rule R657-5, but no restrictions apply on obtaining permits for multiple species.
(7) If an applicant is selected for more than one expo permit for the same species, the division will contact the applicant to determine which permit the applicant selects.
(a) The applicant must select the permit of choice within five days of receiving notification.
(b) If the division is unable to contact the applicant within 5 days, the division will issue to the applicant the permit with the most difficult drawings odds based on drawing results from the division's big game drawing for the preceding year.
(c) Permits not issued to the applicant will go to the next person on the alternate drawing list for that permit.
(8) Any successful applicant who fails to satisfy the following requirements will be ineligible to receive the wildlife expo permit and the next drawing alternate for that permit will be selected:
(a) The applicant fails to return the appropriate permit fee in full by the date provided in Subsection (3);
(b) The applicant does not possess a valid Utah hunting or combination license at the time the expo permit application was submitted and the permit received; or(c) The applicant is legally ineligible to possess the permit.
(1)(a) A person selected to receive a wildlife expo permit that is also successful in obtaining a Utah limited entry permit for the same species in the same year or successful in obtaining a general permit for a male animal of the same species in the same year, may not possess both permits and must select the permit of choice.
(b) In the event a secured opportunity is willingly surrendered before the permit is issued, the next eligible applicant on the alternate drawing list will be selected to receive the permit.
(c) In the event the wildlife expo permit is surrendered, the next eligible applicant on the alternate drawing list for that permit will be selected to receive it, and the permit fee may be refunded, as provided in Sections 23-19-38, 23-19-38.2, and R657-42-5.
(2) A person selected by a conservation organization to receive a wildlife expo permit, may not sell or transfer the permit, or any rights thereunder to another person in accordance with Section 23-19-1.
(3) If a person is successful in obtaining a wildlife expo permit but is legally ineligible to hunt in Utah, the next eligible applicant on the alternate drawing list for that permit will be selected to receive it.
(1) A wildlife expo permit allows the recipient to:
(a) take only the species for which the permit is issued;
(b) take only the species and sex printed on the permit;
(c) take the species only in the area and during the season specified on the permit; and
(d) take the species only with the weapon type specified on the permit.
(2) The recipient of a wildlife expo permit is subject to all of the provisions of Title 23, Wildlife Resources Code, and the rules and proclamations of the Wildlife Board for taking and pursuing wildlife.
(1) All wildlife expo permit, application fee revenue generated by the conservation organization under R657-55-5(2) will be deposited in a separate, federally insured account to prevent commingling with any other funds.
(a) All interest earned on application fee revenue may be retained and used by the conservation organization for administrative expenses.
(2) The conservation organization may retain up to $3.50 of each $5.00 application fee for administrative expenses.
(3) The remaining balance of each $5.00 application fee will be used by the conservation organization to fund projects advancing wildlife interests in the state, subject the the following:
(a) project funding will not be committed to or expended on any project without first obtaining the division director's written approval;
(b) cash donations to the Wildlife Habitat Account created under Section 23-19-43 or Division Species Enhancement Funds are authorized projects that do not require the division director's approval; and
(c) application fee revenue dedicated to funding projects must be completely expended on or committed to approved projects by September 1st, two years following the year in which the application fee revenue is collected, unless otherwise authorized in writing by the division director.
(4) All records and receipts for projects under Subsection (3) must be retained by the conservation organization for a period not less than five years, and shall be produced to the division for inspection upon request.
(5) The conservation organization shall submit a report to the division and Wildlife Board each year no later than September 1st that accounts for and documents the following:
(a) gross revenue generated from collecting $5 wildlife expo permit application fees;
(b) total amount of application fee revenue retained for administrative expenses;
(c) total amount of application fee revenue set aside and dedicated to funding projects; and
(d) description of each project funded with application fee revenue, including the date of funding, the amount of funding contributed, and the completion status of the project.
(6) An organization that individually receives application fee revenue from the expo permit drawing pursuant to a co-participant contract with the conservation organization, is subject to the provisions in Subsections (1) through (5).